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Central Scotland Family History Society - Constitution |
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Central Scotland Family History Society - Constitution |
| 1. | The object of the Central Scotland Family History Society shall be to promote the study of family history in Central Scotland. |
| 2. | The Society shall consist of all duly admitted members whose subscriptions are fully paid. |
| 3.1 | The affairs of the Society will be managed by a Committee consisting of Chairman, Vice Chairman, Secretary and Treasurer and up to eight committee members elected annually by the Society's members in open meeting. |
| 3.2 | Two members of the Committee will retire annually, if necessary by rotation, but may be re- elected after a lapse of one year. |
| 3.3 | An individual who is not a member of the Committee of the Society will be elected annually to audit the accounts. |
| 4.1 | The Chairman, Vice-chairman, Secretary and Treasurer will take up their responsibilities immediately after the Annual General Meeting. |
| 4.2 | The Committee at its first meeting, to be held no later than four weeks after election, will fill the positions of Editor and Membership Secretary and other positions as is deemed necessary from its elected members. |
| 4.3 | The Committee will have powers to co-opt to make up the full number and to fill positions left vacant by resignation. |
| 4.4 | Members of the Society appointed as Convenors of any Working Groups who are not already members of Committee may be invited to attend committee meetings on an ad hoc basis. |
| 4.5 | A quorum of the Committee will consist of not less than six elected members. |
| 5. | The Chairman will have a casting vote and the final decision on all points of order at both Committee and Society meetings. |
| 6.1 | The Annual General Meeting of the Society will be held on a date in April/May to be determined by the Committee. |
| 6.2 | At the AGM, the Chairman will report on the proceedings and progress of the Society. |
| 6.3 | At the AGM, the Treasurer will present the audited accounts for approval and propose subscription rates for the following year. All subscriptions shall fall to be renewed on 1st October each year. |
| 7. | Two signatures from those of the Chairman, the Honorary Treasurer or Honorary Secretary shall be required on all cheques and other documents governing the finances of the Society except for cheques drawn for amounts not exceeding £100 which may be issued on the signature of the Treasurer alone. |
| 8. | The Society shall publish a regular magazine or newsletter one copy of which shall be issued to each member whose subscription is not in arrears. |
| 9. | The Society may arrange associate membership with any organisation having similar interests. |
| 10. | No alterations of this constitution will be made except at an Annual General Meeting, when a two- thirds majority of those present will be required. Notice of motion to amend the Constitution must be in the hands of the Secretary at least three calendar months before the Annual General Meeting, and must be circulated to all members of the Society. |
| 11. | In the event of the dissolution of the Society, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Society, but shall be given or transferred to a recognised charitable organisation(s) having objects similar to those of the Society. |
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Adopted at a Special Business Meeting on 31st January 1990 and amended at the AGMs
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This page was last updated on
30 Janary 2008 © Central Scotland Family History Society, 1999.2004